Overview

BirthTracks helps midwifery practices record — or import — births and the clinical detail around them once, then turn that single record into the state paperwork you file and analytics across the whole caseload. Enter a birth once, and everything downstream falls out of it.

Who it’s for

Independent and group midwifery practices that want a single, secure home for birth records — instead of spreadsheets — and want to learn from their own data over time.

How the pieces fit together

The app is organized around a small set of connected ideas:

Practice — your organization. Everything in the app belongs to a practice.
Providers — the midwives and staff who log in. A provider can belong to more than one practice and switch between them from the practice switcher at the foot of the sidebar.
Patients — the birthing people in your care.
Births — a recorded birth event for a patient, with the clinical detail you capture around it.
Babies — the newborn(s) recorded as part of a birth.

In short: a practice has providers, who care for patients, who have births, which produce babies.

What you can do

Finding your way around

The left sidebar is a flat list of rail heads, in the order of legacy BirthTracks’ seven menu heads — Patients, Births, Procedures, Stats, Calendar, Messages, and Practice. Dashboard sits above them (it is the home screen every session lands on), and Birth Registry comes last as the one area with no legacy counterpart. Nothing in the rail expands or collapses. Three surfaces carry the same list of screens, so you can use whichever is quickest:

Rail head — click a head to go straight to its main screen.
Hover card — point at a head (or tab to it with the keyboard) and a card opens instantly beside the rail. It lists the head’s screens and marks the one you are on as Current. Heads with verbs, such as Add patient or Import births, add an Actions group at the end. Messages has no screens or verbs under it, so it has no card: it is a plain link.
Tab strip — every head screen with two or more screens shows them as a row of underlined tabs under the page title. Click a tab to switch.

You can collapse the whole sidebar to an icon-only rail. The hover card still works there, so collapsing hides nothing.

What you actually see depends on your role: Practice appears only for practice owners, and a write-only Scribe sees just a single Record a birth entry rather than the full rail (see the four roles below). Write actions are hidden from a read-only Viewer.

Dashboard — your practice’s home screen, at the top of the rail.
Patients — All patients, the Pregnant patients roster of who is currently due, Transfers of care out of your practice, and the EDD & GA calculator. Action: Add patient.
Births — Practice births (the practice’s log, with a Mine scope for your own) and your personal My birth history across every practice you have worked in. Actions: Add birth and Add patient + birth.
Procedures (marked Beta) — the Scheduled and Completed lists. Action: Record a procedure.
Stats — the statistics Explorer (tables, distribution, comparison, and time-series views), the per-provider Birth count, and Benchmarks.
Calendar — Births & due dates, Procedures, and Availability. Action: Add availability. Provider colors are set from the Colors button on the calendar page itself.
Messages — conversations with colleagues in this practice, optionally tagged with the patient they concern. It has no sub-screens.
Practice — Team, Practice info, Billing, Custom fields, and Business Agreement. Shown to practice owners.
Birth Registry — the registry itself: Records, Imports, Reports, Integrations (marked Beta), and its Settings. Action: Import births (bring a spreadsheet of births in). The Births log and the + quick-actions menu also link to the same import.

Your own settings are in the account menu: the round chip with your initials at the top right of the screen. It shows your name and email, then five items — Profile, Notifications, Password, MFA, and Passkeys — and Log out. Those five pages share an Account tab strip, so once you are on one you can switch to the others from the tabs. Your backup and data export are a panel on Profile.

Your current practice’s name sits at the foot of the sidebar. If you belong to more than one practice, that name is the practice switcher: click it to choose another practice.

Two shortcuts sit at the top of every screen: Find — the global ⌘K search that looks up a patient by name or record number (and jumps to any page) — and a Quick actions menu for the actions you reach for constantly. See Keyboard shortcuts & quick actions.

Who can do what — the four roles

Each provider has a role within a practice that decides what they can do:

Admin — full control of the practice, including its settings and team membership. A practice can have more than one Admin.
Provider — day-to-day access to the practice’s records: may read and write charts, births, imports, and exports. This is the default for a new account.
Viewer — read-only. Sees the practice’s records (reads are still audited) but is denied every write surface.
Scribe — a write-only seat: may record births and nothing else. A Scribe reads no charts, rosters, or exports at all.

How your data is kept separate

No practice can see another practice’s identified records. Each practice’s patient and birth data is walled off from every other practice’s.

Two deliberate exceptions are worth knowing:

Your own birth history follows you, not the practice. My birth history is your personal, cross-practice attendance record — a career record that does not disappear when you leave a practice.
De-identified data can be shared for benchmarking and research. Benchmarking compares your practice against peer data, and the research lane exports de-identified records only. Neither exposes another practice’s identified PHI.