Transfers

BirthTracks tracks transfers of care in two places, for two jobs:

• the Transfers page — a standing list of the pregnancies that left your practice’s care before delivery, so you can reconcile your caseload; and
• the Transfers of care section of the course-of-care form — where you record the details of a transfer on a specific birth record.

The Transfers page

Open Transfers from the Patients hover card in the sidebar, or the Transfers tab on the Patients screen. Its heading is Patients who transferred out of practice: every pregnancy that left your care before delivery, soonest expected due date first, so a practice reconciling its caseload can see at a glance who is no longer coming to it.

Until this list existed, a transferred-out pregnancy was invisible — the birth log only shows the births that happened, so a practice had to read the whole log and infer which records had simply stopped.

Undated transfers sort to the end of the list. The columns are Last and First name, EDD, Date of birth, Primary provider and Antepartum transfer, with Prenatal site, Status and Record # available to add. Primary provider is the patient’s primary provider, or the birth record’s attending provider when none is set.

• Search by patient — filter by name, the first few letters of one, or record number, the same rules the rest of the roster uses.
• Filters — Antepartum transfer (one category), Primary provider and Prenatal site; the This year and Last 12 months starters narrow by EDD. See Filters & selections for saved filters, Copy link and Print selected.
• Print — each row has a print action; printing is a read, so it is available to every role that can see the page.
• Export — the selection toolbar above the list exports the cohort to CSV, Excel or PDF, and prints the whole list from one query and column set.
• When nothing matches, the list reads No transfers recorded with the hint Set a birth record’s antepartum transfer and it appears here.

The Transfers page is read-only by design — the transfer is captured on the birth record, which is where it is edited. A read-only Viewer can open and print the page; a Scribe (a write-only ingest seat) cannot, because it holds no read capability.

How a pregnancy lands on this list

The Transfers page is the antepartum-transfer cohort. A pregnancy joins it when its birth record’s Antepartum transfer field is set to anything other than the default None — cared for through delivery — set on either the Births log drawer or the full form. See Births for the drawer field.

The field has eight categories, the same list legacy BirthTracks used:

• Transfer High Risk
• Transfer To Other Provider
• Moved
• SAB (miscarriage)
• EAB (termination)
• Lost to Follow Up
• Divert
• Other

Recording a transfer on the course-of-care form

The full Record a birth form carries a Transfers of care section for recording the transfer itself. Choose Add transfer to add a row (before you do, it reads No transfers recorded.); each row captures:

• Type — one of the four transfer types the registry models: Antepartum, Intrapartum, Postpartum (maternal) or Neonatal.
• Destination — where the patient or baby was transferred to.
• Reason — the reason for the transfer.
• Emergency — a checkbox marking an emergency transfer.

Choose Remove to drop a row. Keeping the four types distinct is what lets the registry compute intended-to-treat outcomes and transfer indicators rather than collapsing every transfer into one bucket.

In analytics

Because each transfer carries its type, transfers feed the intended-to-treat and transfer measures in your practice analytics — for example, the share of planned births that transferred intrapartum — instead of being lost as records that simply ended.

Next steps

• Record a birth — the full course-of-care form, including the Transfers of care section.
• Births — the Births log and the Antepartum transfer field.
• See your practice analytics.